Our client, a leader in their industry, is seeking a Payroll Specialist to join their team. This role is responsible for ensuring accurate and timely payroll processing across multiple provinces, including hourly, salaried, commission-based, bonus, and expat payroll. The Payroll Specialist will also support month-end and year-end payroll activities, payroll reporting, reconciliations, journal entries, and benefits administration.
The ideal candidate will bring strong full-cycle payroll expertise, excellent attention to detail, and a solid understanding of multi-provincial payroll legislation and compliance requirements.
Key Responsibilities
- Own and process full-cycle payroll for under 200 employees across Canada, ensuring accuracy and timeliness.
- Administer payroll for a variety of employee groups, including hourly, salaried, commissioned employees, bonus payments, and expatriate payroll.
- Ensure compliance with all applicable federal and provincial payroll legislation, regulations, and company policies.
- Prepare and review payroll reporting, including regular and ad hoc reports for internal stakeholders.
- Perform payroll reconciliations and investigate/resolve discrepancies in a timely manner.
- Prepare payroll journal entries and support month-end close processes related to payroll.
- Manage month-end payroll reporting and support finance and accounting teams with payroll-related analysis.
- Coordinate and complete year-end payroll functions, including T4s, RL-1s, year-end balancing, and statutory reporting.
- Administer employee benefits deductions and related payroll transactions, ensuring proper setup and ongoing maintenance.
- Maintain accurate employee payroll records, including new hires, terminations, salary changes, taxable benefits, and other payroll changes.
- Support payroll system optimization, process improvements, and payroll-related implementation/integration activities, particularly within ADP Workforce Now or similar platforms.
- Act as a key point of contact for employee payroll inquiries and provide timely, professional support.
- Partner with HR and Finance to ensure payroll data integrity and alignment across systems and processes.
Qualifications
- 5+ years of full-cycle payroll experience
- Proven experience processing multi-provincial payroll
- Strong knowledge of payroll legislation, statutory deductions, and compliance requirements
- Experience with year-end payroll processing, including T4 preparation and related reconciliations
- Hands-on experience with payroll reporting, reconciliations, and journal entries
- Experience with benefits administration
- Experience using ADP Workforce Now or a similar payroll system
- Exposure to payroll implementation and/or system integration is strongly preferred
- PCP or PLP certification required
- Strong Excel and payroll systems skills
- Excellent accuracy, attention to detail, organizational skills, and problem-solving ability
If you are interested, please apply today for immediate consideration!
