Job Details
Temporary Part-Time (Non-Union)
Posting Status
O pen to all current Town of Oakville employees and external applicants.
Duration
Three summer positions available commencing May 3, 2027, ending September 5, 2027.
Must be available to work Monday through Friday 8:30am to 4:30pm, and also available to work evenings, weekends and holidays as required, up to 35 hours per week.
Closing Date
Applications for this position must be received at by no later than 11:59pm on
November 30, 2026.
Reporting to the Events Program Coordinator and/or Community Development Specialist and working in collaboration with other town staff, the Events and Community Development Student will be responsible for the development, planning, coordination and execution of projects, programs, outreach opportunities, and special events in the town’s Recreation and Culture department.
Job Responsibilities
- Support the planning, coordination, and delivery of community outreach initiatives, and events that enhance resident engagement and strengthen community connections, including Community Activation Grant events, Oakville Canada Day, and Movies in the Park.
- Complete administrative duties such as the creation and maintenance of permits, event plans, site maps, production schedules, vendor and activity tracking spreadsheets, volunteer management documents and other event-related documents and administration.
- Provide support to community organizers for the development and execution of events.
- Take an active role onsite at events, including leading and assisting with site set-up, material transport, vendor arrival coordination, customer service, problem solving, site take-down, and general event supervision.
- Represent the department in the community at partner outreach events, food banks, and assistance programs, by providing wrap-around supports, such as the Recreation Connection program for Recreation and Culture initiatives, while building relationships with community members and groups.
- Support the ongoing intake, administration, processing, and review of Community Activation Grant applications for local nonprofits, community organizations, residents, and informal groups to support small scale community events, activities, and programs in the community.
- Provide support to equitable programs being delivered in priority neighbourhoods (e.g. camp, youth, and seniors pilot initiatives), including direct program delivery as required.
- Join event committees, functional tables, and program and grant intake meetings, to support operations and contribute to idea development.
Qualifications
- Recently completed or in progress of obtaining a degree or diploma in Event Planning, Event Management, Community Development, Volunteer Coordination, Recreation and Leisure Studies, Business Administration, Children and/or Youth Studies (e.g. psychology, teaching, other social sciences, etc.), or a similar program.
- Successful theoretical classroom experience in event planning, event management, event logistics, sponsorship development, marketing, community development, volunteer coordination, grant writing and administration, and related best practices.
- Demonstrated hands-on practical experience with event planning, event management, event logistics, sponsorship development, marketing, community development, child/youth and/or seniors programming, volunteer coordination, and related best practices.
- Ability to work independently and as a team member on assigned tasks and projects, complete independent deliverables effectively and efficiently and contribute to the development of group work.
- The confidence and autonomy to work unsupervised with the ability to take a leadership role, make informed decisions, and balance multiple priorities while acting as a key point person in a busy environment.
- Outgoing, strong interpersonal skills, with a commitment to delivering high-quality customer service using efficient and clear oral and written communication skills.
- Ability to communicate effectively when responding to inquiries in person, by telephone, and email, to event stakeholders, town and community partners, the public, and staff.
- Excellent administrative, writing, project planning and time management skills.
- Proficiency with MS Office, specifically Excel and Word; MS Teams, volunteer management software specifically Better Impact; and using various social media platforms as audience engagement and retention tools.
- Ability to lift and carry items up to 40 lbs.
- Ability to supply their own personal vehicle for performing job duties/corporate business is considered an asset.
- Willingness and ability to work shifts, weekends and holidays, in addition to having the flexibility to take on additional workload as required.
- Must hold and provide a copy of a valid and unrestricted Ontario Driver’s Licence Class G minimum with a driving record that demonstrates responsible and safe driving behaviour. Note: Applicants with 6 or more points are ineligible for consideration. The successful applicant, who is a new hire, will be required to provide the Corporation with a current driver's abstract (no older than 30 days) and pass a Town administered road test as a condition of employment.
Town Ambassador
In all areas of this position, the incumbent will be an ambassador of the Town of Oakville and the programs and services offered by the Recreation and Culture department. A strong familiarity and comfort level working as an event or program coordinator onsite in the environment of community events and programs is an asset.
DATED: November 13, 2026
This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. Applicants may also be required to undergo testing.
We thank all applicants and advise that only those selected for an interview will be contacted. 
