Jobs in Milton

Newest first

Within 25 km of Milton

Added 20 mins ago
Plumbing and Electrical Sales Part Time - OAKVILLE
The Home Depot Canada
Oakville, ON
Added 20 mins ago
ML
General Accounting and Close Manager
Maple Leaf Foods Inc
Mississauga, ON
- $96,000 to $141,000 CAD / year
Added 20 mins ago
Lumber Sales Part Time - OAKVILLE
The Home Depot Canada
Oakville, ON
Added 21 mins ago
Manager, Integrated Planning & Strategic Initiatives
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Mississauga, ON
Added 35 mins ago
Personal Trainer - Mississauga Meadowvale Town Centre
GoodLife Fitness
Mississauga, ON
Added 50 mins ago
Kettle Bell Ringer
Volunteer Success
Milton, ON
Added 51 mins ago
IT Procurement Category Manager
Co-operators
Burlington, ON
Added 1 hour ago
Electrical Engineer, Mining
EXP
Brampton, ON
Added 1 hour ago
Electrical Designer, Mining
EXP
Brampton, ON
Added 1 hour ago
DL
Program Manager (Automotive Manufacturing)
DBG Limited
Mississauga, ON
- $80,000 to $95,000 CAD / year
Added 1 hour ago
Senior Electrical Designer, Mining
EXP
Brampton, ON
Added 1 hour ago
B
Continuous Improvement Agent
Bombardier
Mississauga, ON
- $56,500 to $88,800 CAD / year
Added 1 hour ago
Marketing Communications Specialist
DHL Express
Brampton, ON
Added 1 hour ago
Part- Time General Labour
Wonderbrands
Mississauga, ON
Added 1 hour ago
Assembly Technician
Rosenberg Fans Canada Ltd.
Mississauga, ON
Added 1 hour ago
Veterinary Technician - ICU
Rarebreed Veterinary Partners
Burlington, ON
Added 1 hour ago
Veterinary Technician - ICU (Overnight)
Rarebreed Veterinary Partners
Burlington, ON
Added 1 hour ago
S
Square One - Holiday Sales Associate PT Under 20 hours
Samsonite
Mississauga, ON
- $18 to $20 USD / hour
Added 1 hour ago
Corporate Counsel, Business
Ricoh USA, Inc.
Mississauga, ON
Added 1 hour ago
Driver Examiner - Full Time - Brampton- Bilingual
Serco
Brampton, ON
Added 1 hour ago
Python Developer
S M Software Solutions Inc
Mississauga, ON
Added 1 hour ago
Retail Store Associate Part Time Seasonal Winners- Square One Malll
TJX Canada – Winners, Marshalls, HomeSense
Mississauga, ON
Added 1 hour ago
Security Guard - Part Time Gatehouse
Allied Universal
Milton, ON
Added 1 hour ago
Replenishment Specialist
Caldic North America
Mississauga, ON
Added 2 hours ago
(CAN) OMNI Customer Fulfillment Associate(5AM START)
Walmart Canada
Mississauga, ON

James Deep Law

Client Intake Coordinator

Oakville, ON, Canada

Full-time

Within 25 km of Milton · About 22.2 km from the city centre

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 14, 2026
Posted: Oct 15, 2026

Original job description

Company Description James Deep Law is a long-established law firm in Oakville, ON, specializing in Real Estate Law, Wills & Estates, and same-day notarial services. Founded in 1994, the firm is a trusted presence in the local community, serving clients with accessible and reliable legal support. The office is located at 7-209 Speers Rd and operates Monday to Friday, 9 a.m. to 5 p.m. Team members work closely with clients seeking practical legal solutions and timely assistance.

Role Description The Client Intake Coordinator is a full-time, on-site role based at the Oakville, ON office. This position is responsible for greeting clients, answering phone calls and emails, and gathering essential information needed to open and manage files. Daily tasks include scheduling appointments, collecting and verifying client documentation, entering accurate data into case management systems, and coordinating with legal staff to ensure smooth handoff of client matters. The role also involves tracking client requests, maintaining organized records, following up on missing information, and supporting a professional, welcoming reception environment.

Qualifications

Strong Communication skills, including clear verbal and written interaction with clients and colleagues.
Customer Service skills to handle inquiries, support clients with empathy, and manage front-desk interactions.
Case Management skills to organize client files, update records, and coordinate information for legal staff.
Familiarity with Medical Terminology and Insurance concepts for cases that may involve health-related or insurance details.
Proficiency with office software (e.g., MS Office, case management systems) and accurate data entry skills.
Ability to manage multiple tasks, prioritize effectively, and maintain attention to detail in a fast-paced environment.
Professional demeanor, discretion, and commitment to client confidentiality.
Previous experience in a law firm, professional services, or administrative/reception role is an asset.

Apply About employer

More about this job

Responsibilities

Greet clients, respond to phone calls and emails, schedule appointments, and collect and verify documentation needed to open and manage files. Maintain accurate case records, follow up on missing information, track client requests, and coordinate with legal staff to ensure smooth handoffs.

Requirements

Strong verbal and written communication, customer service, case management, accurate data entry, and proficiency with office software and case management systems are required. Candidates should be organized, discreet, attentive to detail, and able to prioritize multiple tasks; experience in a law firm, professional services, or an administrative or reception role is an asset.

Skills

Communication
Customer Service
Case Management
Medical Terminology
Insurance Concepts
Data Entry
Appointment Scheduling
Document Verification
Recordkeeping
Task Prioritization
Attention to Detail
Client Confidentiality
MS Office
Case Management Systems

Visa sponsorship

Not detected in the job text

Keywords

Client Intake
Legal Services
Real Estate Law
Wills And Estates
Notarial Services
Client Reception
Phone And Email Inquiries
Appointment Scheduling
Client Documentation
Document Verification
File Opening
Case Management
Data Entry
Recordkeeping
Client Follow-Up
Medical Terminology
Insurance Concepts
MS Office
Client Confidentiality
Front Desk

Report this job