Office & administration jobs in Milton, Ontario

Find office & administration jobs in Milton, Ontario and nearby towns within 25 km. Read the full details and apply.

Newest first

Within 25 km of Milton

Added 1 month ago
Senior Executive Assistant
Chartwell
Mississauga, ON
Added 1 month ago
Receptionist - Part-time
COGIR Real Estate
Milton, ON
Added 1 month ago
PS
Administrative Assistant - Finance, Risk and Contract Management
Power Staffing Solutions
Mississauga, ON
- $60,000 to $75,000 CAD / year
Added 1 month ago
Receptionist/Concierge
Chartwell
Mississauga, ON
Added 1 month ago
Receptionist - Part-time
Cogir Senior Living
Milton, ON
Added 1 month ago
Receptionist
Nour Private Wealth (NPW)
Oakville, ON
Added 1 month ago
OC
Executive Assistant
Options Consulting Solutions
Mississauga, ON
- $85,000 to $105,000 CAD / year
Added 2 months ago
Receptionist
Dexterra Group
Mississauga, ON
Added 1 month ago
Senior Administrative Assistant
Ipsen
Mississauga, ON
Added 1 month ago
C
Operations Supervisor - Afternoon Shift
Confidential
Mississauga, ON
- $64,000 to $88,000 CAD / year
Added 1 month ago
Executive Assistant
goeasy Ltd.
Mississauga, ON
Added 1 month ago
Executive Assistant – Order Execution Canada
Siemens Energy
Oakville, ON
Added 1 month ago
Strategic Business Consultant I
Appficiency
Mississauga, ON
Added 1 month ago
Strategic Business Consultant I
Appficiency
Mississauga, ON
Added 1 month ago
Office Supervisor
Cintas Canada
Mississauga, ON
Added 1 month ago
Office Supervisor
Cintas
Mississauga, ON
Added 1 month ago
Procurement Specialist
Trillium Rail Partners
Mississauga, ON
Added 1 month ago
Procurement Manager – Systems Track
Trillium Rail Partners
Mississauga, ON
Added 5 months ago
Medical Office Administrator
CHARM Fertility
Oakville, ON
Added 1 month ago
Senior Contracts Officer (EPCM)
Lycopodium
Mississauga, ON
Added 1 month ago
Administrative Assistant
Motion
Mississauga, ON
Added 2 months ago
PP
Property Administrator - Co-op Housing Community
Precise Properties Inc
Mississauga, ON
- $38,000 to $45,000 CAD / year
Added 1 month ago
Export Operations & Office Manager
Mandrake
Mississauga, ON
Added 1 month ago
Regulatory Affairs Specialist - 18 months Contract
Medtronic
Brampton, ON
Added 1 month ago
Associate Regulatory Affairs Specialist - 18 months contract
Medtronic
Brampton, ON

Motion

Administrative Assistant

Mississauga, ON, Canada

Within 25 km of Milton · About 21.5 km from the city centre

Apply About employer

Applications open in a new tab.

Job details

Posted: Sep 16, 2026

Original job description

What you'll do

Run collections follow-up on past-due accounts
Onboard new carrier accounts: collect and verify documents, complete account setup, order and ship cards, and confirm limits and PINs are configured correctly
Answer billing questions from carriers and internal teams, explaining invoices, statements, fees, and discounts in clear language
Maintain organized files for signed agreements, credit applications, banking authorizations, and tax documents
Handle general office administration: mail and couriers, supplies, vendor coordination, scheduling, and expense reports
Build and maintain templates, checklists, and process notes so recurring work is repeatable and does not live in one person's head

Qualifications

2+ years in an administrative, bookkeeping, billing, or office coordination role
Working knowledge of AR and AP fundamentals: invoicing, payment application, aging reports, and statement reconciliation
Strong spreadsheet skills, including lookups and pivot tables, and the patience to reconcile two lists that should agree but don't
Experience with accounting software (QuickBooks, Xero, Sage, or similar) and a CRM; HubSpot experience is an asset
Excellent written and verbal English; Punjabi or Hindi is a strong asset given our customer base
High attention to detail and accuracy when working through volume
Professionalism and composure in collections conversations - firm, friendly, and persistent
Discretion with confidential financial and customer information
Strong organizational skills and the ability to manage competing deadlines around billing and close cycles
Available to work in our Ontario office during regular business hours
Experience in trucking, fleet, fuel, or payments is an asset

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will manage collections, onboard new carrier accounts, and handle billing inquiries. They are also responsible for general office administration, including scheduling, vendor coordination, and maintaining organized financial documentation.

Requirements

Candidates must have at least 2 years of experience in administrative, bookkeeping, or billing roles with strong proficiency in spreadsheet software and accounting tools. Excellent written and verbal English skills are required, with attention to detail and professional composure in financial conversations.

Skills

Collections
Accounts Receivable
Accounts Payable
Invoicing
Spreadsheet Skills
Pivot Tables
QuickBooks
Xero
Sage
CRM
HubSpot
Office Administration
Reconciliation
Data Entry
Communication

Visa sponsorship

Not detected in the job text

Keywords

Collections
Accounts Receivable
Accounts Payable
Invoicing
Statement Reconciliation
Spreadsheets
Pivot Tables
QuickBooks
Xero
Sage
CRM
HubSpot
Office Administration
Vendor Coordination
Expense Reports
Trucking
Fleet
Fuel
Payments
Data Accuracy
Confidentiality

Report this job